We Are Hiring!
Oculus is Hiring a Creative Office Manager / Marketing Coordinator! This position is full time (40 hours/week), and we are looking to hire ASAP!
We’re architectural lighting designers located in Culver City, CA, passionate about great lighting design and how it can enhance the visual environment. Look us up at http://oculuslightstudio.com.
We are a fun, informal environment that maintains a healthy work-life balance. We even have a part-time office dog, have regularly catered lunches and follow a 9-40 schedule with every-other Friday off.
You will be the heart of the studio, responsible for the day-to-day smooth running of the office. Admittedly, this will require wearing many hats. At the most basic level this will include administrative and marketing tasks such as answering phones, welcoming visitors, ordering offices supplies, setting up vendor lunch presentations, and general office upkeep. Fun responsibilities will also include planning office outings and birthdays! Your HR responsibilities will include maintaining the office employee handbook, onboarding new employees, running bi-weekly payroll for all employees, managing 401k contributions, and paying office bills and health insurance. You should also have basic knowledge for billing and collection follow-up from our clients, and be able to work with our part-time accountant to make sure that job runs efficiently. Extra points if you have worked with BQE’s Core, a cloud-based billing and project management software.
You will have excellent written and verbal skills and an aesthetic eye for writing project fee proposals, compiling marketing submissions for new projects, and helping the principals prepare design presentations for potential new clients. You will support marketing efforts by maintaining our company social media (Instagram, Twitter, LinkedIn, Facebook), and you will regularly update our website (WordPress) with well written news blog entries and new project pages as you collect new photography from completed jobs.
You will have 3-5 years of administrative and office manager experience, preferably in a design firm or creative office space. Like us, you will have a professional attitude and appearance but will be friendly and approachable. You will be an expert in Microsoft Office suite, and have at least a basic understanding of Adobe’s InDesign and Photoshop.
Benefits include a healthy work-life balance, competitive salary, healthcare, participation in 401K plan, paid holidays, vacation and sick time, and the opportunity to learn and grow with Oculus. If you fit the bill, please submit a resume, a writing sample and a cover letter to firstname.lastname@example.org describing how you will be a great addition here at our studio!
3-5 years administrative and office manager experience
Microsoft Office applications
Basic knowledge of Adobe Photoshop & InDesign
Professional attitude and appearance
Previous Payroll Experience